Responsibility of KreW Leads in DesignShop® Events:
Physical Production Lead
from an e-mail received 01/18/1997
Editor's Note: for more information on KreW leads,
see this article.
This lead is responsible for physically maintaining originals and masters
of all the pieces (mostly paper) generated during the event. These should
be kept in chronological order by module to facilitate assembly of the
Journal. The lead should keep
tight control over how many hands can get into the archive treasure chest,
otherwise known as the Banker's Boxes, to avoid originals becoming lost
or misplaced. The lead should stay abreast of the changing schedule and
execution of activities in the event and ring someone's chimes if necessary
to properly maintain your archives. (For example, if the participants
self-select teams vs. a written team assignment, the lead will need a
copy of the sign-up sheets.)
Prepare for the event by setting up the Banker's Box by Module. Each module
is further subdivided with a folder each for text and graphics. Some modules
require additional folders to assure a logical segregation of types of
information. Include a folder for the Introduction to Your Journal, as
well as for the the Appendix portion of the Journal. Provide an in-box
for others to place things for your attention. The Physical Production
Lead should be the only one to retrieve and place items in the box.
Have an appropriate number of copies of the team assignments and instructions
made and ready for distribution to participants. This can be a real time
cruncher sometimes. A copy of the assignments and instructions should
be placed in the Breakout Books. All extra copies of the assignments should
be placed in a stack or in some other filing system that is generally
accessible, as you will receive various requests from the KreW to see
them from time to time.
Make a Master Breakout Book, one Breakout Book for each team of participants,
and one for each Facilitator. The Master Breakout Book
should never leave the Physical Production Area. Keep them as up-to-date
as possible. If you need something, don't hesitate to contact the Documentation
Lead and/or the Graphic Lead
to find out how quickly they can get it for you (such as wall copies or
the text from a report or discussion).
Details on Copying on 3-holed paper
When copying a 1-sided original and desiring a 2-sided copy on the 3-holed
paper, the original 1-sided copy must be an "even" number of
pages. If odd, add a blank sheet at the end of the stack of originals.
[Not all copiers work the same: all KreW members should be skilled
in operating the copy machine before each event.]
Copying Hypertiles for
Photocopy and photoreduce Hypertiles for the Breakout Books. The originals
are 11x17 and the reductions should be 8½x11. Remember that these same
photoreductions go to the Graphics Lead for scanning. Ensure these copies
are clearly marked with the infolog number, team name, and module number,
and that they are the best quality the copy machine will produce. In order
to obtain the required quality needed for scanning, a little touch-up
with a black marker may be required. Once all copies are in order, number
each copy in pencil, 1 through however many are in the stack for each
module. This allows for a quick recovery should the stack be dropped or
if the scanner decides to misfeed. Since these copies are your best, provide
Graphics Lead with a "Banker's Box" for storage.
Care of Hypertiles and Originals
As time permits, strip and neatly re-paper Hypertiles. Originals should
be placed in correct order by team, neatly folded with their wall map,
and kept in the appropriate chronological order in that module's graphics
folder in the Banker's Box. When stacking the Hypertiles, place them sticky
side-to-stick side and magnet side-to-magnet side. The magnet side of
the Hypertiles can become dirty over time and if placed directly onto
the sticky side of the Hypertile, that dirt will... stick! Not good!
Prep for Take-A-Panel
In the case of a Take-A-Panel exercise, help Environment people prepare
clipboards and wall copy pens for panel copiers. Be the main contact for
ensuring all T-A-Ps are collected and accounted for before walls are erased.
Production Room must be NEAT!
You should make yourself accessible as much as possible in the Production
area to assist with real-time Production needs and requests. The Production
area can become a really chaotic place at times and can easily become
an eyesore, so keeping it as neat and orderly as possible will facilitate
finding things when they're needed. Restock supplies as they come in.
Boxes should be broken down and taken to the recycle dumpster.
Schedule and Other KreW Information
A preliminary schedule of the proposed design for the 3 days as decided
in the walkthru will be generated
and made available to all KreW members. The participants should not easily
be able to see copies of the schedule. Updates are maintained in the Production
Room available for all KreW members to see. The schedule should include
the following information
- Module Number
- Official Module name (this information comes from the Electronic Production
- The scheduled times for the module to begin and end
- The actual times the module started and stopped
- The KreW requirements for each module (i.e., documentation (keyword/summary),
music, video (desired number), graphics (wall scribe/wall mapper), environment,
- Other notes as required
- Sometimes the status of the production of the Journal is also maintained
on the posted schedule
A copy of the floor plan for the DesignShop event should also be posted
in the Production Room.
Pulling the Journal Together
Coordinate with Electronic
Production Lead after the event or as needed during the event for
assistance in final assembly of the Journal.
I sincerely enjoyed performing the duties in Physical Production last
week and hope that the lessons I learned will help the next KreW member
on their Physical Production
copyright © 1997, MG Taylor Corporation.
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